Browse to www.upei.ca/dell.

1. Select a system

This page shows you the "Standard Configurations" available. These systems are recommended by Computer Services based upon campus users' requirements. By choosing one of these systems, there is no additional charge for shipping.

When you have chosen one of the systems, click on the "Customize" link beside the system picture, which will load the details page.

At the top of the details page are links for 3 different views of the same information about the system you have chosen - Configure by Drop-down, Configure by List and, Configuration Details. When the page loads Configure by Drop-down is already selected. Select the "Configure by List" option, which allows you to see all the options side by side and to compare features and prices.

2. Customization

While the "standard" configurations are appropriate for almost everyone on campus, there are times when you will want to make some changes such as adding more memory or additional hard disks.  Additionally, Dell is no longer including a monitor in it's system configurations, so ordering a monitor must be dealt with separately.

If you've chosen the Configure by List option and you see a section that you want to change, click on the empty circle beside that option which will fill the circle with a black dot to indicate it has been selected.

After you have made your changes, scroll to the bottom of the web page and click on the link "Update Price". Any time you make a change to the configuration, be sure to update the price to reflect the change.

When you find the right combination of options and price and you have an updated price, print off the page using the print button or icon in your web browser.

If this was all you had to order, you're done. Skip down to step 6. Making the Purchase.

If a new monitor is required, or if you want to purchase more than one system, there are some additional steps.

3. Add additional items, like a monitor

If a new monitor is required, or if you want to purchase more than one system, then click on the bright green button labelled "Add to Cart".  The "cart" is a simulated shopping cart that keeps track of the items you put into it, making it easier to purchase a list of items.

When you click "Add to Cart", a summary of the items in the cart is displayed, along with a price sub-total. To add more items to the cart, in this case specifically a monitor, click on the link entitled "Continue Shopping".

When you click on "Continue Shopping" you are returned to the system selection page where you started. Scroll down until you find the section labelled "Dell Monitors" and then click on the "Customize" link.

This page shows a list of available monitors, each with an empty check box beside.  Click the box to add a check mark beside the additional item(s) you want.  Note that there are some speaker sets and video cards on this list as well.  Remember to click on the "Update Price" link. When you have made your selections and price has been updated, click on the "Add to Cart" button. Continue this procedure until you have added all the items you require to the cart.

4. Summary Step

After you have added your last item, you will see a summary view of your shopping cart showing the items and their individual prices, and then a sub-total for all items in the cart.

We want to see the detailed view. The cart Sub-Total is shown at the top of the page, and just above it is a grey stripe where you'll find two selections.  Click in the circle besides the selection "View Order Details".  The page is updated and should show you a detailed list of the items you have ordered.

This is the page you should print out, for Procurement Services.  Continue on to step 5 for instructions on how to create an e-quote, or on to Step 6 for instructions on ho to actually place the order.

5. E-Quotes for Planners

The advantage of using an E-Quote is that it will save the details of your order so that you can return to it and make adjustments before you make the actual purchase. You will be making the best use of the E-Quote system, if you:

    * are ordering several computers at once, all the same configuration or differing configurations
    * are ordering a computer with a complex configuration, one with many optional selections during Customization
    * need a reliable quotation of price and configuration for a project or planning document
    * need a temporary workspace where you can make adjustments to your order over time

Follow the steps above to select the computer system you want. Don't forget to click on the "Update Price" link when you are finished with Customization. Instead of printing the web page, scroll back to the bottom of the web page and click on the link "Save as E-Quote".

On this web page entitled "Complete Your E-Quote: Step 1 Provide Customer Information" in the first section "E-Quote Information" be sure to enter the required information fields marked with a red asterisk. Be certain to enter a valid email address as the E-Quote system will be mailing you a copy of the quotation. Under E-Quote name, chose something simple to remember. Under description add a few words to remind you of what this E-Quote is for. The name you give to the E-Quote and the number it is assigned by the system, are the details that Procurement will use to retrieve your E-Quote and place the order.

Now, scroll to the bottom of the page and click on "Continue".

On the web page entitled "Complete Your E-Quote: Step 2 Provide Payment Information", scroll to the bottom of the page and click "Continue". You don't need to fill out anything on this page.

This web page, entitled "Your E-Quote has been saved", should be printed in preparation for making your purchase.  You will also get the pertinent details shortly afterwards, by email.

6. Making the Purchase

Please note that you cannot order the system on line yourself. This can only be done through Procurement Services, with your printed specifications copy and an attached External Requisition.

When you have the system print out, follow these steps:

    * Circle or Highlight any system upgrades (monitors, memory, etc...)
    * Forward your copy with an External Requisition to Procurement

When you have an E-Quote printout:

    * Forward your copy with an External Requisition to Procurement.

The E-Quote ensures that Purchasing accurately receives all of your system details.

The Campus Community is advised by Computer Services and Procurement to take full advantage of this process for all your computer ordering. In the future, as more systems are ordered on line, we hope to expand our list of computers, which will be available to campus. Departments planning to purchase a computer that is not on our list (or if they need assistance for additional choices or options), are advised to contact Computer Services help desk (0426) for assistance.

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If you have any questions regarding the above process, please do not hesitate to contact us, and we will be happy to assist you.

Computer Services is very interested in hearing about any problems you may have encountered. Please feel free to contact our Help Desk at 566-0465 or helpdesk@upei.ca to let us know.